Dear fellow forum members, I would like to remind you about the confidential nature of the documents the Centre made available for us, thus I ask of you to refrain from posting links to the documents provided, especially the SHORTLIST and the list of HOST COMPANIES on the public part of the forums.

Thank you

––– Airdawg

Will they tell us that they have received our file?

Vulcanus in Japan 2017-2018 Forum.
The Programme's main forum.
Here you will find pretty much everything related to Vulcanus in Japan. Information about this session and also previous sessions - applications, shortlisting, selection, etc.

English is mandatory.

Moderators: yez, Ktrn

Ephel
Posts: 35
Joined: 13 Dec 2013, 20:10
Been thanked: 3 times
Status: Offline

Will they tell us that they have received our file?

Postby Ephel » 16 Jan 2014, 09:03

Hi!
My University should have sent all applications the 10th of this month.
Is there any hope that I'll get some confirmation that it has arrived to EU-Japan before the 20th?
If not, when? Is there something I can do to check everything is ok?
twinv
Formerly Shortlisted Member (14-15)
Posts: 3
Joined: 21 Feb 2013, 15:54
Status: Offline

Re: Will they tell us that they have received our file?

Postby twinv » 16 Jan 2014, 10:29

Hi Ephel! They will send us an email with the confirmation about receiving our applications. They sent me the confirmation February 1st last year.
User avatar
reteka
Admin back from Japan
Posts: 210
Joined: 17 May 2013, 19:12
Has thanked: 38 times
Been thanked: 29 times
Status: Offline

Re: Will they tell us that they have received our file?

Postby reteka » 16 Jan 2014, 12:35

Last year I received the acknowledgement email the 29 of January. But don't worry, last years some received it almost on the second week of february. Is a harsh wait xD

The shortlisted list is usually available from 20-22 of february, last year came out before the date they gave us.
Arty
Formerly Shortlisted Member (14-15)
Posts: 10
Joined: 17 Jan 2014, 09:41
Been thanked: 1 time
Status: Offline

Re: Will they tell us that they have received our file?

Postby Arty » 17 Jan 2014, 09:43

I've just received the confirmation letter

PLEASE DO NOT RESPOND TO THIS EMAIL


VULCANUS IN JAPAN PROGRAMME
Brussels, January 2014

Dear Student,

Thank you very much for your application for the above-mentioned programme.
The short-listing of the candidates will take place in Brussels by mid-February 2014
For the result of the short-listing:
please consult the webpage // deleted just in case //
from 21 February, at 15:00.
May we draw your attention to the importance of not circulating this link on any social networks, in order to protect the privacy of the applicants.

- Should you be short-listed à please follow promptly the instructions given on this web page.
- Should you not be short-listed à please note: we cannot provide information on why your individual application was not short-listed by the selection board.


Yours sincerely,

The Vulcanus Team
Jro
Posts: 3
Joined: 17 Jan 2014, 10:17
Status: Offline

Re: Will they tell us that they have received our file?

Postby Jro » 17 Jan 2014, 10:20

Btw did you apply by yourself or through your University? In any case, when was the information sent? Thank you for the information!
Arty
Formerly Shortlisted Member (14-15)
Posts: 10
Joined: 17 Jan 2014, 09:41
Been thanked: 1 time
Status: Offline

Re: Will they tell us that they have received our file?

Postby Arty » 17 Jan 2014, 10:29

I applied through my University. I sent them the papers on 8. 1. 2014. They probably waited a couple of days before sending out, because they said they needed the documents 10 days before the deadline.

I sent my documents just before the placements were announced - now I see I could improve on my CV based on placements (I listed SML and Racket, now I see it would be better if I said functional programming, etc. )

What about you? When did you send the documents and how?
Jro
Posts: 3
Joined: 17 Jan 2014, 10:17
Status: Offline

Re: Will they tell us that they have received our file?

Postby Jro » 17 Jan 2014, 10:48

I did it through my University. I gave them the documents on 9th January because they needed the documents on 10th January as you said. I guess they sent them some days after the 10th...as they usually are late ¬¬ . Thank u for the information I´ll be waiting for the confirmation e-mail.
Ephel
Posts: 35
Joined: 13 Dec 2013, 20:10
Been thanked: 3 times
Status: Offline

Re: Will they tell us that they have received our file?

Postby Ephel » 17 Jan 2014, 14:18

I sent them through my university, last day to hand them the documents was the 9th, and they told me they would send all applications in a single package the 10th... So I suppose I could get come confirmation soon, like the one Arty got.
User avatar
reteka
Admin back from Japan
Posts: 210
Joined: 17 May 2013, 19:12
Has thanked: 38 times
Been thanked: 29 times
Status: Offline

Re: Will they tell us that they have received our file?

Postby reteka » 17 Jan 2014, 20:11

I sent it yesterday (16th), it was the deadline at my university so I was lucky and could write down a placement and modify a bit some things, so I guess that my confirmation would arrive at same time as last year (29th).
castig
Formerly Shortlisted Member (15-16)
Posts: 44
Joined: 02 Apr 2013, 15:58
Has thanked: 4 times
Been thanked: 2 times
Status: Offline

Re: Will they tell us that they have received our file?

Postby castig » 19 Jan 2014, 10:26

Anyone sent it her/himself? My university told me they won't send it, do it myseld, so I'm a bit concerned about it: they don't want registered mail, why? (my guess is, they don't have manpower to receive so many letters personally). But isn't sending by courier does the same thing? Kinda nervous about the prior mail, they might it...
User avatar
Ishihito
Formerly Shortlisted Member (14-15)
Posts: 9
Joined: 13 Jan 2014, 20:59
Has thanked: 1 time
Been thanked: 1 time
Status: Offline

Re: Will they tell us that they have received our file?

Postby Ishihito » 19 Jan 2014, 10:54

castig wrote:Anyone sent it her/himself? My university told me they won't send it, do it myseld, so I'm a bit concerned about it: they don't want registered mail, why? (my guess is, they don't have manpower to receive so many letters personally). But isn't sending by courier does the same thing? Kinda nervous about the prior mail, they might it...

My university officials weren't even aware of the program, so I sent it through DHL on the 13th. Now I am waiting for my confirmation email.
By registered mail I think they mean this
User avatar
Airdawg
Joe Average
Posts: 169
Joined: 05 Sep 2012, 22:59
Location: MS, Romania
Has thanked: 51 times
Been thanked: 16 times
Contact:
Status: Offline

Re: Will they tell us that they have received our file?

Postby Airdawg » 19 Jan 2014, 11:45

I've also been refused by my university on the same reason: "Bla bla yadda yadda individual application. School has nothing to do with it. Bla bla...". I've sent it through the local post office. There, I specifically requested no confirmation and no tracking. I was warned though, that someone will need to sign for it.

According to the national post office website:

Code: Select all

International
    Priority / Non-priority
        Letter mail

    Registered
        Letter mail with acknowledgment of receipt
        Cash-on-delivery international letter mail item

I just hope it gets there and it is accepted.
Ephel
Posts: 35
Joined: 13 Dec 2013, 20:10
Been thanked: 3 times
Status: Offline

Re: Will they tell us that they have received our file?

Postby Ephel » 20 Jan 2014, 16:06

Got my "acknowledgment of receipt".
Typhonarick
Posts: 4
Joined: 09 Jan 2014, 17:53
Status: Offline

Re: Will they tell us that they have received our file?

Postby Typhonarick » 20 Jan 2014, 20:32

Me too.

I sent my application on 14th January (but I live in France).
Arty
Formerly Shortlisted Member (14-15)
Posts: 10
Joined: 17 Jan 2014, 09:41
Been thanked: 1 time
Status: Offline

Re: Will they tell us that they have received our file?

Postby Arty » 24 Jan 2014, 21:42

God, I hate this waiting! :D
luciatahan
Posts: 14
Joined: 04 Jan 2014, 17:43
Has thanked: 1 time
Been thanked: 4 times
Status: Offline

Re: Will they tell us that they have received our file?

Postby luciatahan » 25 Jan 2014, 01:07

Haha, there's still a lot of waiting ahead!
castig
Formerly Shortlisted Member (15-16)
Posts: 44
Joined: 02 Apr 2013, 15:58
Has thanked: 4 times
Been thanked: 2 times
Status: Offline

Re: Will they tell us that they have received our file?

Postby castig » 29 Jan 2014, 11:52

I just got my receipt too. I sent it on 20th, though as prior mail. At last, I can wait more with you now :D
User avatar
Airdawg
Joe Average
Posts: 169
Joined: 05 Sep 2012, 22:59
Location: MS, Romania
Has thanked: 51 times
Been thanked: 16 times
Contact:
Status: Offline

Re: Will they tell us that they have received our file?

Postby Airdawg » 03 Feb 2014, 14:59

Aww yissss!
Just received mine 2h ago.

[waiting intensifies]
Jro
Posts: 3
Joined: 17 Jan 2014, 10:17
Status: Offline

Re: Will they tell us that they have received our file?

Postby Jro » 06 Feb 2014, 17:04

Did everybody receive the "acknowledgment of receipt" ?? Cause I did not... My university told me they received a confirmation from Brussels but I didn´t receive anything in my e-mail. Is there someone under the same conditions than me?
FrankDx
Vulcanus alumnus (14-15)
Posts: 19
Joined: 06 Dec 2013, 04:36
Status: Offline

Re: Will they tell us that they have received our file?

Postby FrankDx » 06 Feb 2014, 17:22

I have not received any e-mail yet. I sent it by myself, so I don't know anything about it...
I guess they are still sending emails to applicants, but I'm starting to worry a bit... I hope tomorrow or next week I'll get it...
kr3tu
Posts: 1
Joined: 06 Feb 2014, 18:12
Status: Offline

Re: Will they tell us that they have received our file?

Postby kr3tu » 06 Feb 2014, 18:16

Hey there. I've sent mine on my own the last possible day (20/01) by Polish National Post. I've received the acknowledgement one week later. Cheers.
luciatahan
Posts: 14
Joined: 04 Jan 2014, 17:43
Has thanked: 1 time
Been thanked: 4 times
Status: Offline

Re: Will they tell us that they have received our file?

Postby luciatahan » 06 Feb 2014, 23:24

I hope the best for you, FrankDx!
Ephel
Posts: 35
Joined: 13 Dec 2013, 20:10
Been thanked: 3 times
Status: Offline

Re: Will they tell us that they have received our file?

Postby Ephel » 09 Feb 2014, 10:37

Jro wrote:Did everybody receive the "acknowledgment of receipt" ?? Cause I did not... My university told me they received a confirmation from Brussels but I didn´t receive anything in my e-mail. Is there someone under the same conditions than me?


Not in the same situation...
How long ago did your university got you confirmation fro Brussels?
I suppose there could be some time between when they get the package and when they finally manage to put you in their database :-/

FrankDx wrote:I have not received any e-mail yet. I sent it by myself, so I don't know anything about it...
I guess they are still sending emails to applicants, but I'm starting to worry a bit... I hope tomorrow or next week I'll get it...


I hear you :-/
Not having a quick confirmation of receipt it's exactly what I was fearing when I started this thread... I really hope you'll get good news soon. When it happens, let us know!
FrankDx
Vulcanus alumnus (14-15)
Posts: 19
Joined: 06 Dec 2013, 04:36
Status: Offline

Re: Will they tell us that they have received our file?

Postby FrankDx » 14 Feb 2014, 18:03

Thanks for your support! I have just received today (14th February) the acknowledgement receipt. Yesterday I sent them an email asking about this, and today I receive it. I don't know whether my email helped or not, I guess it was only a coincidence...

Good luck for the short-listing!!
Ephel
Posts: 35
Joined: 13 Dec 2013, 20:10
Been thanked: 3 times
Status: Offline

Re: Will they tell us that they have received our file?

Postby Ephel » 15 Feb 2014, 20:17

FrankDx wrote:Thanks for your support! I have just received today (14th February) the acknowledgement receipt. Yesterday I sent them an email asking about this, and today I receive it. I don't know whether my email helped or not, I guess it was only a coincidence...

Good luck for the short-listing!!


I'm really glad for you :-)

Return to “Vulcanus in Japan”

Who is online

Users browsing this forum: No registered users and 2 guests