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Waiting for the deadline

Posted: 21 Jan 2018, 09:46
by tinaT
Hi guys! :)
I've sent the application two weeks ago and the 17th January I've received an email from Vulcanus about the shortlist and the deadline.
I don't understand: now I'm not in the shortlist, so this means that I haven't been accepted or there's a chance that they can add me later? :?
Thank you.
Have a good day!

Re: Waiting for the deadline

Posted: 21 Jan 2018, 10:01
by MIC488
Hi tinaT!
Shorltist will be published probably in mid-February. Link in the mail is just for privacy policy - list will not be published on the EU Centre website.

Re: Waiting for the deadline

Posted: 21 Jan 2018, 10:09
by Fredy
What does the email say?

Normal procedure is something along this:
1. You send the application
2. They gather some comittee that evaluates all applications and decides who is going to be shortlisted (this happens at around end of February if I remember correctly, you need to wait a bit)
3. You receive an e-mail about being/not being shortlisted. In case of being shortlisted you also get a list of companies and job positions that you can choose from
4. You choose 2 options and write a motivation letter for your first pick and then wait if you are accepted (waiting is the worst part of the whole process
5. If they manage to fill all the positions they want then there´s no second round, if they don´t then you will be asked to write motivation letter for your second pick and wait again
6. Best case scenario is that you´ll be accepted to your first choice, worst case scenario is that you´re not gonna be shortlisted

Basically after sending the application you need to wait for them to contact you about next steps. Last year they didn´t send us any emails about receiving application or anything like that, so basically you just wait and pray :)

Re: Waiting for the deadline

Posted: 21 Jan 2018, 10:20
by pietro93
tinaT wrote:Hi guys! :)
I've sent the application two weeks ago and the 17th January I've received an email from Vulcanus about the shortlist and the deadline.
I don't understand: now I'm not in the shortlist, so this means that I haven't been accepted or there's a chance that they can add me later? :?
Thank you.
Have a good day!


You need to check that link on the day indicated on the email, the list of shortlisted people will appear only then

Re: Waiting for the deadline

Posted: 21 Jan 2018, 10:21
by tinaT
Thank you for your answers!
In the received email there's a link for a shortlist, but now I've noticed that refers to 2017-2018, so I think it's the shortlist of last year (hope :roll: ). Probably I got nervous for nothing! :lol:
So yes.. I just wait and pray!

Re: Waiting for the deadline

Posted: 21 Jan 2018, 12:15
by cona11
I've sent mine on 10th January and I did not get mailed yet. Have anybody received an email stating that your application have arrived? Thanks u in advance

Re: Waiting for the deadline

Posted: 21 Jan 2018, 12:15
by cona11
tinaT wrote:Thank you for your answers!
In the received email there's a link for a shortlist, but now I've noticed that refers to 2017-2018, so I think it's the shortlist of last year (hope :roll: ). Probably I got nervous for nothing! :lol:
So yes.. I just wait and pray!


Hahaha that's the nervous mood!!!

Re: Waiting for the deadline

Posted: 22 Jan 2018, 10:08
by hidesagred97
cona11 wrote:I've sent mine on 10th January and I did not get mailed yet. Have anybody received an email stating that your application have arrived? Thanks u in advance


Same here. After reading this post I have searched in my mail, (received, junk mail and deleted), and I haven´t received yet. My application was sent by the International Relations Office of my university. Should I be worried? :cry:

Re: Waiting for the deadline

Posted: 22 Jan 2018, 12:18
by yez
It can take some time for them to go through the applications and send the mail. And...they might not process them in order of arrival.

Re: Waiting for the deadline

Posted: 23 Jan 2018, 00:38
by xPhYSiCsx
Waiting is the worst part in everything. Just keep your mind busy until the end of February.

Re: Waiting for the deadline

Posted: 23 Jan 2018, 10:18
by hidesagred97
Thank you! Have that mail some important information?

I think that is possible that I have received in junk mail. Thunderbird doesn´t notificate me those mail and it delete them in a week, so it is possible that this happend to me :S.

Also, the International Relations Offices of my university said me that they received the confirmation for all the documents they have sent, (we are some applicant this year). They that i should receive a mail personally, but as you said it is possible that it isnt processed yet.

PS: check junk mail everyday

Re: Waiting for the deadline

Posted: 23 Jan 2018, 14:12
by Ilias95
Don't worry about this e-mail. Last year I only got an e-mail on late February, stating that I was shortlisted. They never sent me anything about receiving my application.

Re: Waiting for the deadline

Posted: 23 Jan 2018, 14:26
by tinaT
Hi! My email is this:
"Dear Student,
Thank you very much for your application for the above-mentioned programme.
The short-listing of the candidates will take place in Brussels by mid-February 2017.
For the result of the short-listing:
please consult the webpage ...
from 22 February, at 15:00."

Re: Waiting for the deadline

Posted: 23 Jan 2018, 14:35
by hidesagred97
OK, thank you all!! I´ll unpatiently wait untill February. You have calmed me :). Good luck!

EDIT: I have just received the mail. As Tina wrote, it doesnt have much information. I suppose we will have to wait.

Re: Waiting for the deadline

Posted: 25 Jan 2018, 11:48
by Emi
Hello, guys! So I'm having an interesting day and I'm a bit frightened... :D I received a call today from a foreign number (coming from Brussels). I declined it because I don't usually answer foreign calls unless I am expecting something like that. But something inside my head made me call back. AND that was a good idea because it was a call from the EU-Japan Centre. Apparently, they couldn't find my online application form (which I am sure I submitted) and asked me to fill it again. So I filled the form and soon after received a letter confirming everything is fine. A while after that I received a call coming from Luxembourg, I tried to answer but the caller cancelled and when I tried calling back, the number was busy.

SO, I don't know, all this is funny and driving me mad a bit :D Anyone has similar experiences? :D

Re: Waiting for the deadline

Posted: 25 Jan 2018, 12:45
by cona11
I did not received any mail yet hahahahahahahaha I feel like a spring chicken

Re: Waiting for the deadline

Posted: 25 Jan 2018, 17:14
by pietro93
Emi wrote:Apparently, they couldn't find my online application form (which I am sure I submitted) and asked me to fill it again. So I filled the form and soon after received a letter confirming everything is fine


They JUST contacted me for the exact same issue! There must be something wrong with those google forms...

Re: Waiting for the deadline

Posted: 25 Jan 2018, 21:42
by MLuz_H
I sent my documents on 19th and they haven't contacted me yet, should i be worried? because i'm kind of...

Re: Waiting for the deadline

Posted: 25 Jan 2018, 23:25
by Emi
pietro93 wrote:
Emi wrote:Apparently, they couldn't find my online application form (which I am sure I submitted) and asked me to fill it again. So I filled the form and soon after received a letter confirming everything is fine


They JUST contacted me for the exact same issue! There must be something wrong with those google forms...


Yup, I thought this could be the case because they were reacting very calmly. The guy even said "probably there was a mistake" and I was surprised how easily he believed that I really submitted the form. I think if this was only my problem, they wouldn't bother contacting me, they would have just thrown away my application.

Re: Waiting for the deadline

Posted: 29 Jan 2018, 19:17
by Sely
MLuz_H wrote:I sent my documents on 19th and they haven't contacted me yet, should i be worried? because i'm kind of...

Hello, I also sent my documents on 19th and I checked from my post office documents reach the receiver adress on 24th but I haven’t got an email from them. I read some of you get the received mail. Should I be worried too??

Re: Waiting for the deadline

Posted: 30 Jan 2018, 10:03
by MLuz_H
Sely wrote:
MLuz_H wrote:I sent my documents on 19th and they haven't contacted me yet, should i be worried? because i'm kind of...

Hello, I also sent my documents on 19th and I checked from my post office documents reach the receiver adress on 24th but I haven’t got an email from them. I read some of you get the received mail. Should I be worried too??


In my case, as i read something about not to do it certified I didn't track the documents when sent so imagine my state... LOL

Re: Waiting for the deadline

Posted: 30 Jan 2018, 16:25
by MLuz_H
i have just receive my e-mail of confirmation... yei!!! so happy it finally arrived... don't worry @Sely yours would be on the way... as it is form the same date... it should come in no time now... :D

Re: Waiting for the deadline

Posted: 30 Jan 2018, 17:04
by xPhYSiCsx
MLuz_H wrote:i have just receive my e-mail of confirmation... yei!!! so happy it finally arrived... don't worry @Sely yours would be on the way... as it is form the same date... it should come in no time now... :D


Got mine too half an hour ago. They could have at least picked the right year.

'' Thank you very much for your application for the above-mentioned programme.

The short-listing of the candidates will take place in Brussels by mid-February 2017''

See the mistake? :D

So, if I understood correctly, the final list will be 22nd Feb in 15:00 CET? The list attached there is gibberish at the time being?

Re: Waiting for the deadline

Posted: 31 Jan 2018, 07:51
by hidesagred97
I think is the last year list, because in the header, it says 2017-2018. It looks like we have to wait. As someone said above, "The waiting is the worst part".

Re: Waiting for the deadline

Posted: 31 Jan 2018, 21:52
by Sely
MLuz_H wrote:i have just receive my e-mail of confirmation... yei!!! so happy it finally arrived... don't worry @Sely yours would be on the way... as it is form the same date... it should come in no time now... :D

Yeah!! I finally got my email today. Thanks :)

Re: Waiting for the deadline

Posted: 14 Feb 2018, 19:53
by cona11
Am I the only one who is very nervous? I am just waiting to February 22th! The count down is never-ending!!

Re: Waiting for the deadline

Posted: 15 Feb 2018, 10:34
by Audrey
Nah, I think about it every day too lol I was trying to forget about it because it's a long wait but I just can't. I also keep checking the forum every now and then ><

Re: Waiting for the deadline

Posted: 15 Feb 2018, 21:19
by Miko
Hello guys, I'm a bit stressed also! And excited :) One week left!

Re: Waiting for the deadline

Posted: 16 Feb 2018, 07:24
by cona11
I hope all of us are shotlisted!

Re: Waiting for the deadline

Posted: 20 Feb 2018, 14:47
by cona11
I have just received a message stating that I have been short-listed! Anybody else has received it?

I can not still believe it!

Btw, I am not quite sure about the placement I have been recommended to apply

Re: Waiting for the deadline

Posted: 20 Feb 2018, 15:00
by Adrianooo
;)

Re: Waiting for the deadline

Posted: 20 Feb 2018, 15:21
by yez
cona11 wrote:Btw, I am not quite sure about the placement I have been recommended to apply


congrats! if you have some dobut about the placement (as in: not a good fit), but there is another one, which virtually shouts "perfect matching your personal cv/profile" then change.

Re: Waiting for the deadline

Posted: 20 Feb 2018, 15:31
by cona11
yez wrote:
cona11 wrote:Btw, I am not quite sure about the placement I have been recommended to apply


congrats! if you have some dobut about the placement (as in: not a good fit), but there is another one, which virtually shouts "perfect matching your personal cv/profile" then change.


Thank u! I was eating and stop doing it! I can not believe it!

I mean I have one-year experience in the field I have been recommended to apply but I think there are places that fit me better. Btw, thank you for advising me!

Re: Waiting for the deadline

Posted: 20 Feb 2018, 16:08
by yez
One year is not too bad though, so its actually not a bad fit either? Whats your primary concern about it, and whats the advantage of others?

Re: Waiting for the deadline

Posted: 20 Feb 2018, 16:35
by cona11
yez wrote:One year is not too bad though, so its actually not a bad fit either? Whats your primary concern about it, and whats the advantage of others?


I am just concerned because I changed my student-teacher status in the department where I was studying that field in 2015 to another one. So I am worried about they can think that it was a long time ago and that I am not more interested in that field (It is about Chemistry, in fact it is one of my passions...).

However, I think I'll apply to that placement! Thank u man!

Re: Waiting for the deadline

Posted: 20 Feb 2018, 17:47
by Miko
Congratulations cona11! I received email also! I'm shortlisted, yay!
I'm so happy, one step closer to my dream :)

Re: Waiting for the deadline

Posted: 20 Feb 2018, 18:16
by FFX
No Mail for me yet. A hint that I am not shortlisted? :(

Gz to those who made it!

Re: Waiting for the deadline

Posted: 20 Feb 2018, 18:22
by hidesagred97
I have been shortlisted too!!! If you havent received the mail yet dont worry, maybe, they havent sent yet.

Re: Waiting for the deadline

Posted: 20 Feb 2018, 19:04
by emmepanta
Congrats to the shortlisted! How to access the shortlisted-member part of the forum?

Re: Waiting for the deadline

Posted: 20 Feb 2018, 19:12
by Miko
emmepanta wrote:Congrats to the shortlisted! How to access the shortlisted-member part of the forum?


Oh, I am also curious about it

Re: Waiting for the deadline

Posted: 20 Feb 2018, 19:25
by Adrianooo
Congrats for everyone! :)

Re: Waiting for the deadline

Posted: 20 Feb 2018, 19:38
by vin.center
Congratulations. Unfortunately, i have not received any mail :/

Re: Waiting for the deadline

Posted: 20 Feb 2018, 19:54
by vin.center
Anyway, it is written that:

In order to protect the privacy of you and your fellow Vulcanus applicants, we will not be
uploading a list with the names of all short-listed candidates as originally planned.
Instead, by Thursday 22 February 2018, we will email each applicant informing him/her
as to whether or not (s)he has been short-listed, but without providing information on
other candidates.

Therefore we will all receive an email.

Re: Waiting for the deadline

Posted: 20 Feb 2018, 20:23
by pietro93
I have been shortlisted too :)

Re: Waiting for the deadline

Posted: 20 Feb 2018, 20:27
by yez
To those who contacted me or asked here about joining the shortlist sub-forum: I assume one of the admins (most likely airdawg) will soon bump those who posted here to the appropriate usergroup (1-3 days?) - if not, shoot him a PM (but don't go and spam him right away :)).

(I don't actually have the rights/permission to do that myself)

Re: Waiting for the deadline

Posted: 20 Feb 2018, 21:10
by khrono
I have been shortlisted =) See you all in the shortlist sub-forum!

Re: Waiting for the deadline

Posted: 20 Feb 2018, 22:46
by cosmos
I have been shortlisted :)

Re: Waiting for the deadline

Posted: 21 Feb 2018, 09:31
by Janusz
I am shortlisted too :D

Re: Waiting for the deadline

Posted: 21 Feb 2018, 10:19
by circa_survive
shortlisted here!

Re: Waiting for the deadline

Posted: 21 Feb 2018, 10:42
by Audrey
It's even more stressful seeing you all post here while I'm still waiting lol Congrats anyway ^^